ai safety at work

Introduction

You may have heard about the recent, surprising story that emerged from the heart of U.S. cyber-defense: The acting director of the Cybersecurity and Infrastructure Security Agency (CISA) uploaded sensitive government documents into ChatGPT. It automatically triggered security warnings and an immediate internal review.

Although the documents were not classified, they were labeled as sensitive material, which you shouldn’t share publicly or feed into commercial tools.

This incident didn’t just make headlines because of who did it and the confidentiality of the information involved. It also highlights how risky it can be to mix sensitive information with generative AI tools, even when using them feels “safe” or otherwise convenient.

What Happened With CISA?

The Department of Homeland Security blocks most employees from using AI tools. Last summer, however, acting head of CISA, Madhu Gottumukkala, acquired special permission to access ChatGPT. He then uploaded documents marked “for official use only” into the public version of the platform. These uploads triggered multiple security alerts designed to catch potential data loss or leaks.

Because public AI tools like ChatGPT can use user-submitted content behind the scenes, the platform may retain any influence that you enter, potentially even use it to influence future outputs or reveal information indirectly.

Even though the materials weren’t classified and did not include top-secret intelligence, the fact that sensitive internal government content was entered into a public system has caused the public to raise serious questions about judgment, policy, and the safe use of AI in government settings.

Why This Matters to You

What kind of information do you tell AI?

Most people don’t deal with government contracts or national cybersecurity policy, but whether or not you do, everyone is using AI tools to facilitate work in some way. That means there are three important lessons here that apply broadly:

1. AI Tools Are Not Private by Default
When you use the public version of an AI tool, what you upload is processed by systems outside of your internal controls. If you include confidential text, account information, or internal planning in your prompts, then all of that private data could end up in logs, model training, or even responses seen by other users.

2. Different Tools Have Different Protections
Organizations often create their own AI systems or secure instances of a tool that are configured to keep data inside protected networks. Public versions of AI platforms do not offer the same guarantees. Ask if your company has any such platforms!

3. Authority Doesn’t Eliminate Risk
The CISA incident shows that even people with security authority can make mistakes with AI if they don’t fully understand how data flows in and out of these services. This is exactly why security awareness training and understanding clear guidelines is so important.

How to Use AI Tools Safely at Work

AI is useful, there’s no denying it. We all benefit from faster drafting, summarization, and brainstorming — but don’t forget that all of that convenience comes with major responsibility. Here’s how to keep your data safe:

  • Never paste sensitive or proprietary content into public AI tools.
  • Use approved, secure AI platforms provided by your organization whenever you handle internal or restricted information.
  • Assume anything you enter into an AI tool could be logged or retained unless you’ve confirmed otherwise.
  • Ask IT or superiors before granting an AI tool access to work accounts or documents.
  • Treat AI like any other third-party tool. The convenience shouldn’t override basic data protection principles.

When we engage with AI tools safely and ethically, we can optimize its usefulness without sacrificing our data privacy.

Conclusion

The CISA AI incident reminds us that AI isn’t inherently secure. Anyone, including high-level officials down to the newest intern, can make mistakes when it comes to AI safety in the workplace.

That doesn’t mean we must stop using these platforms entirely. Rather, how we use AI determines if it’s safe or risky. Whether you’re working on government contracts or everyday business tasks, you must use AI tools thoughtfully, responsibly, and with a clear understanding of how data moves in and out of these systems.

Ultimately, our cybersecurity isn’t just about software and systems. It’s about judgment as well. In the age of AI, our human interactions matters more than ever.

The post What the CISA Incident Teaches Us About AI Safety appeared first on Cybersafe.